AAWCC BOARD MEETING
NOVEMBER 17, 2004
SHERATON PORTLAND AIRPORT HOTEL
Attendance: Margaret Bradford (Vice-President, Communications), Dawn DeWolf (Past President), Mary Louise Doran (Mem ber-at-Large, Archivist),Cheryl Goyer (We bmaster), Julie Huckestein (President), Simone Hughes (Vice-President, Mem bership), Kristen Jones (Vice-President, Summer Retreat), Denise Martin (Vice-President, Finance), Angela McMahon (Vice-President, Fall Conference), Lorna O’Guinn (Member-at-Large, Conference Registration), Nan Poppe (Ex-Officio), Denise Swafford (Secretary) and Jan Woodcock (President-Elect)
2004 Fall Conference - Reviewed and discussed conference logistics, including registration, history room, silent auction, balloons for first-time conference attendees, birthday cake, deadline for votes/voting, announcements, staging area for door prizes, gifts for key notes, announcements, and a minor correction to the program.
Need to review policy for future payment deadlines and refunds at future meeting.
Need to review process for Excellence Awards and DesJardins Awards processes at future meeting.
Mystic River Band possible entertainment for next year.
October 22, 2004 Meeting Minutes - Margaret Bradford moved, seconded by Mary Louise Doran that the AAWCC Oregon Board approve the minutes of the Octo ber 22, 2004 meeting. The motion was approved 12 to 0.
Financials – Denise Martin discussed the Association’s budget situation with a projected net of $34,434.35 as of Novem ber 13. $17,517.36 has been invested in a money market account. Dawn DeWolf moved, seconded by Kristen Jones that the AAWCC Oregon Board approve the AAWCC-Oregon Financial Statement dated Novem ber 13, 2004. The motion was approved 12 to 0.
Archives – Jan Woodcock and Mary Louise Doran have taken an excellent sta b at building a rough framework in capturing history of the association. They requested input to the process. Their work will be displayed throughout the conference 1988 and 1999 conference brochures are missing and the issue of old newsletters ( before they were electronic) needs to also be discussed.
OILD - OILD is set for July 25-28, 2005 at Silver Falls. The Executive Committee needs to meet to discuss details.
Contact Information – Email addresses and phone numbers (work, personal, cell) for all board members were collected to be distributed for all.
Membership Directories – Discussed issue of mem bership directories as topic for January or March agenda.
Next Meeting – Friday, November 19, 2004 immediately following the conference in the Executive Suite.