AAWCC Board Meeting Minutes
April 14, 2006
Present: Denise Swafford, Jan Woodcock, Janet Lodge, Julie Huckestein, Carol Schaafsma, Cheryl Goyer, Kristen Jones, Margaret Bradford, Shannan McGaha, Ann Baumgardt, Jackie Bryson
Absent: Lorna O’Guinn
Approval of minutes – Denise moved, Margaret second, minutes approved as corrected. (Shannan’s name misspelled; Cherie Maas, not Sherri Moss; Siv, not Sieve)
Treasurer’s Report – (Janet) as of March 1, 2006 checking account balance is $12,732 and money market balance is $17,569 for a total of $30,302. Denise move, Cheryl second, financial report approved.
Membership Report – (Shannan)
Shannan will be mailing 260 certificates for lifetime members next
week along with a flyer regarding the summer brochure. She is working
on updating the group email list, if you want something mailed out to
members, send it to Shannan. Julie suggested that Board members take
revised membership forms to our campuses to spread the word
about new lifetime memberships
Suggestion was made to include links to National AAWCC and NILD on our website and also include information about NILD and OILD in our newsletter. Julie will get a list of NILD attendees from this year and will invite them to write a blurb for the newsletter. She will also work in updating the list of NILD attendees from Oregon
Communications – (Margaret)
Margaret appreciates when we send her stories written as we want them
published, instead of raw information – that makes her job
easier. Cheryl brought her camera to the meeting today so she can take
pictures of Board members for future use. Margaret is currently archiving
copies of the newsletters in low resolution PDF so they take less space
but are still printable.
Web – (Cheryl)
Cheryl will contact Hevanet to determine how much additional web space,
beyond the 30mb we currently have, will cost.
Archiving – (Jackie)
It is possible to buy online storage space outside our website for
archiving purposes. Paper documents can be scanned in and then paper
does not need to be retained. Cheryl will research companies where
we could store documents and determine cost. Julie suggested that we
use time at the retreat to go through the boxes of old information
and determine what to keep.
Jackie is working on redesigning OILD posters so they are consistent and stable. She is purchasing black poster board that fold to protect pictures; she will bring a sample to the retreat. Siv Serene and Victoria Flagg agreed to make the poster from 2005. Suggestion was made to purchase portfolio to store and carry the posters in; Jackie will do this with the $500 that was allocated to the project at the last meeting. We don’t have a poster from 2003.
President-Elect (Carol) –
Information about awards was included in newsletters. Carol will be
writing email to campus contacts with information about awards and summer
conference and will encourage them to send us information about what
is going on at their campuses for the Fall newsletter.
President (Jan) –
Susan Wolff contacted Jan to express interest in being on the Board
and presenting at OILD. Melinda Talley from Clark College called Jan
to ask if they could attend OILD, she indicated space didn’t allow this
but that we would be happy to help them develop their own institute.
Past President (Julie)
Dawn DeWolf has been elected as the new Region 10 Rep.
Jan, Julie, Janet and Dawn DeWolf will be attending the AACC conference in Long Beach to receive award for our model program. They will be bringing information about OILD to showcase our program. Julie suggested Denise contact Ellen Levine, former OILD Director, to let her know the program is receiving an award. Suggestion was made to include information used to apply for the award (ie. letter from women presidents, history of OILD, etc.) on the website. Julie suggested that an individual campus might want to apply for the award next year.
Race for the Cure – September 17, 2006. Julie is going to register participants as a group. Margaret will save a spot in the Fall newsletter to include a photo from Race for the Cure.
OILD – (Denise)
Nominees due April 21. Some colleges have asked for more than one
spot. Suggestion was made to revisit policy about this at the May retreat.
For this year, colleges should send name of attendee and an alternate
and if there is space, the alternate may be able to attend. Some of
the smaller schools (Tillamook, Blue Mountain, Klamath, and Clatsop)
have not sent attendees the past few years. Board had a discussion
around how to encourage them to participate, decided to offer scholarships
to Clatsop and Central if they don’t send in names; Blue Mountain as
an alternate.
Summer Conference – (Denise)
Vicki Willis will be presenting on July 13 at SWOCC, “Leading when
you are not in charge”. Denise is meeting with Vicky Willis on the
24th and will send out more information shortly after. SWOCC very
excited about hosting conference. Dorms are new and quite inexpensive.
Denise will send out list of hotels for people who don’t want to stay
in dorms.
May Retreat
Janet and Carol are going over early and have offered to go food shopping
for meals and snacks. Carol will come up with a tentative menu and send
it out to us for feedback. We will sign up for teams for each meal.
Retreat will start Friday evening (dinner at 6:30) on Friday evening
and end at 12:00 Sunday. We don’t have access to the house until 4:00pm
Friday.
Fall Conference – (Ann)
Scheduled for Nov. 16 and 17. Becky Washington at PCC has agreed to
coordinate program. Ann has written up guidelines for Program Committee
that she will pass on the Becky. Theme - “20 Years of Attitude: Learning
from our Past, Looking to our Future”.
May Retreat Agenda –
OILD participant policy
Go through archives to determine what to keep
Scholarship guidelines
Fall Conference